March Minutes

REGULAR MEETING OF MAYOR AND COUNCIL

March 10, 2015

    7:30 P.M.

 

City Attorney Jerome Adams swore in newly appointed City Council member Jason Joyner. Mr. Joyner took his oath according to Section3.05 Oath of Office of the City Charter.

 

The Mayor and Council of the City of Pearson met in Regular Session on March 10, 2015 at 7:30 p.m. in Council Chambers of City Hall.  Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent, Rickey Thomas, Betty Lofton and newly sworn in Council member Jason Joyner, City Attorney Jerome Adams and City Clerk Nell Ford.

 

Brother Carlie Lastinger gave the invocation followed by the Pledge of Allegiance to the flag.

 

Mayor Williams called the meeting to order.

 

Council Member Lofton motioned to approve February 10, 2015 Work Session minutes and February 10, 2015 regular session minutes. Council Member Thomas seconded.  Motion to approve Work Session and Regular Session minutes was unanimous.

 

New Business:

Guardian Dental and Vision insurance currently City pays 100 per cent of premium.

 

Council member Joyner motioned to continue paying 100% premium of Guardian for Dental and Vision supplement insurance through policy term April 30, 2015. Council member Williams seconded. Motioned passed.

 

Aden’s Invoices:

City has received fuel tickets from Aden’s and Lewis & Raulerson as far back as 2011 indicating they had not been paid. City had fuel lock cards from Lewis & Raulerson that employees were to be using in order to save on fuel and taxes.

 

Attorney Adams reported he is working with Aden’s on resolving the issue with fuel tickets.

 

Hotel/Motel Tax Ordinance:

Council members received copy of proposed Hotel/Motel Tax Ordinance for review. Hotel/Motel tax is used to promote tourism. Ordinance will be presented in April meeting.

 

 

 

1/03-10-2015

Intergovernmental Agreements with County: Collecting City Taxes and Mobile Home Permits.

Attorney Adams reported he had a conversation with Tax Commissioner and she is to get back with him on a fee for collecting city taxes.

Mobile Home Permits-Attorney needs to know what to charge before drawing up an agreement.

 

Action Docket:

Council member Williams motioned to adopt a Resolution to Submit an Application to Obtain FY CDBG Funds for Public Facility Improvements (Senior Center).  Council member Joyner seconded. Motion passed unanimously.

 

Tabled Appointment to Housing Authority of the City of Nashville.

 

Mayor’s Comments:

A lengthy discussion was held on   Economic Development and the need for a Downtown Development Authority and a Director.

 

Contracted with Pat Ballard for Clerical Duties. Audit recommendation to better segregate duties

And she will be learning QS/1 software.

 

Eric will be contacting AccuFund for training on getting financial reports and budget comparison reports.

 

Other Business:

Chief’s Report: February 1, 2015-February 28, 2015

Responded to 338 calls for service. Code Enforcement issues and inspections as required.

Recommend selling K9 dog “Champ” to Paul LeBlanc for $750.00.

Atkinson County and the City of Willacoochee Police Department have upgraded communications systems to digital. The City of Pearson is still on VHF communications.  Looking into cost of upgrading police department to digital. (Attached several quotes for upgrading police department communications system).

.Checking on a USDA grant/loan to replace older police vehicles.

Invited Mayor and Council members to Governor’s Office of Highway Safety meeting, Pearson Police Department sponsoring Friday 3-13-2015 at ATCO Hi School, 6:30 p.m.

 

Senior Citizens Report:

February 2015 (10 days)

151 Attendees

15 Averages

 

February 10th Matthew Gunnel with the Georgia Council for the Hearing Impaired met and discussed how the GACHI and Georgia Telecommunications Equipment Distribution Program provides specialized equipment to residents in Georgia who, because of hearing or speech impairments, cannot otherwise communicate over the telephone.

 

2/03-10-2015

February 11th trip to Tift Co. Lanes for bowling followed by lunch at Golden Corral.  Recreation Director Raye Lanier was van driver.

 

Recreation Department Report:

-Winding down Baseball/Softball sign-ups for spring season. Accepting T-Ball and 14 under Boys sign-up for couple more weeks.

-Ordering uniforms March 6, 2015.  New Jersey’s and hats with Pearson Recreation logo.

Also plan on selling hats to the public for $12.00 each.

-12 Teams for Baseball/Softball/T-Ball, about 150 kids.

-Need a couple more coaches.

-Wrapping up Basketball season.

 

Fire Department Report:  February 2015 Meetings and Calls

Responded to 10 calls. Held 2 meetings.

 

Other Business continued:

Discussed maintenance of Kira Loop road.  Frances Fountain has requested if City will purchase pipe for Kira Loop he will install at no cost to city. Council members Joyner and Williams will visit Kira Loop and talk with Mr. Fountain.

 

Council member Lofton motion to sell K9 dog “Champ” to Paul LeBlanc for $750.00 with a signed agreement that Mr. LeBlanc accepts all responsibility and liability.  Council member Williams seconded.  Motion passed unanimously.

 

Public Comments:

Jerry Williams spoke in favor of downtown redevelopment.

Mr. Williams commented – no more dirt roads in Pearson.

 

Executive Session:

None

 

Council Member Nugent motioned to adjourn.  Council Member Joyner seconded.  Motion passed unanimously.

 

 

 

Attest: ________________________                                                Date: _______________________

Bettye D. Williams, Mayor

 

Attest: ________________________                                                Date: ________________________

Nell Ford, City Clerk

3/03-10-2015

Fantazia Circus

Fantazia Circus was held at the Pearson Civic Center on Wednesday, February 11, 2015 at 7:00 pm.  Citizens of Atkinson, as well as citizens from surrounding counties, enjoyed a fun-filled night of the many talents of Fantazia.  Among other action-packed and awe inspiring acts in the show, spectators witnessed:   acrobatics (human and animal), dance and special choreography with lighted-rings.

Hello
“Breath-Taking”
Acrobatics 1
“High-Flying”
"Brazilian Dance"
“Brazilian Dance”
"Illuminating Rings of Color"
“Illuminating Rings of Color”

 

February Minutes 2015

REGULAR MEETING OF MAYOR AND COUNCIL

February 10, 2015

7:30 P.M.

The Mayor and Council of the City of Pearson met in Regular Session on February 10, 2015 at 7:30 p.m. in Council Chambers of City Hall. Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent, Rickey Thomas, and Betty Lofton, City Attorney Jerome Adams and City Clerk Nell Ford.

Brother Carlie Lastinger gave words of inspiration followed by the Pledge of Allegiance to the flag.

Mayor Williams called the meeting to order.

Council Member Lofton motioned to approve January 20, 2015 minutes. Council Member Williams seconded. Motion to approve minutes was unanimous.

Mayor’s Comments: (Deferred until later in meeting)

New Business:

-James Herring with Herring CPA Group, P.C. presented the December 31, 2013 audit.

A copy of the 2013 audit along with a letter regarding the findings has been sent to the Department of Audits, Atlanta, GA.

-School Superintendent Tim Cochran presented a power point presentation on the status of the Atkinson County School System 2014-2015.

Mr. Cochran reported the Atkinson County School system is where it should be as far as academic progress goes. He commented on teachers and staff for jobs well done.

-Council member Williams motioned to declare no conflict of interest exist on the FY 2015 CDBG because the building (being considered) is owned by the City. Council member Thomas seconded. Motion passed unanimously.

Action Docket:

-Discussion held on zoning changes/Variances and set percentage for Mobile Home permits.

Item was tabled.

-Council member Thomas motioned to enter into an Intergovernmental Agreement with Atkinson County and the Atkinson County Tax Commissioner to collect City taxes effective with tax year 2015. Council member Lofton seconded. Motion passed unanimously.

Mayor’s Comments:

Announced “If I Were Mayor” contest info and a letter had been sent to the Middle School.

-Kira Loop Maintenance ==============

-Senior Center Building update—————

Council Member Nugent motioned to appoint Jason Joiner to fill the unexpired term of former council member Bobby J. Guess=======. Council member Lofton seconded. Discussion.

Council member Thomas motioned to appoint Defronz Minor to fill the unexpired term of former council member Bobby J. Guess. Council member Williams seconded.

Mayor Williams had to vote to break the tie. Mayor Williams voted to appoint Jason Joiner to fill the unexpired term of former council member Bobby J. Guess.

Other Business:

Chief’s Report: January 20, 2015-February 9, 2015

Responded to 444 calls for service.

Atkinson County and the City of Willacoochee Police Department have upgraded communications systems to digital. The City of Pearson is still on VHF communications. Looking into cost of upgrading police department to digital. (Attached several quotes for upgrading police department communications system).

Code Enforcement issues and inspections as required. Registered for G.A.C.E. (Code Enforcement) training in Savannah February 17-20, 2015.

Senior Citizens Report:

January 2015 (11 days)

190 Attendees

17 Averages

Center was closed January 1, 2015 and January 22, 2015.

January 14, 2015 trip to Tift Co. Lanes for bowling followed by lunch at Golden Corral. Recreation Director Ray Lanier was van driver.

Recreation Department Report:

Started basketball practice with first home game February 12, 2015 at 6:00 p.m./Civic Center.

-Pointed out a problem with the lined tile that was installed for basketball court. The dimension of the Free-Throw line and lane is about 3 feet to long.

Baseball/Softball sign up is February 13, 2015.

Implementing new colors of Red, White and Gray for all teams.

Applying a new Pearson Recreation Logo on all team jerseys and hats.

Fire Department Report: January 2015 Meetings and Calls

Responded to 2 fires/held monthly meeting/Loading Zone training/1 First Responder call

Executive Session:

None

Council Member Nugent motioned to adjourn. Council Member Williams seconded. Motion passed unanimously.

Attest: ________________________ Date: _______________________ Bettye D. Williams, Mayor

Attest: ________________________ Date: ________________________

Nell Ford, City Clerk

January Minutes 2015

REGULAR MEETING OF MAYOR AND COUNCIL

January 20, 2015

7:30 P.M.

The Mayor and Council of the City of Pearson met in Regular Session on January 20, 2015 at 7:30 p.m. in Council Chambers of City Hall. Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent, Rickey Thomas, and Betty Lofton, City Attorney Jerome Adams and City Clerk Nell Ford.

Brother Carlie Lastinger gave words of inspiration and devotion followed by the Pledge of Allegiance to the flag.

Mayor Williams called the meeting to order.

Council Member Williams motioned to approve December 9, 2014 minutes. Council Member Thomas seconded. Motion to approve minutes was unanimous.

Mayor’s Comments:

Council member Nugent motioned to reelect Council member Tony Williams as Mayor Pro-Tem for 2015.Council member Thomas seconded. Motion passed unanimously.

Appoint a candidate to fill unexpired seat of Council member Bobby J. Guess, Jr. was tabled.

Mayor recommended that Robbie Stone be appointed Fire Chief for the City of Pearson. Mr. Stone has been filling in since the resignation of City Fire Chief Bobby J. Guess, Jr. on November 4, 2014, and has assisted Pearson Fire Department for a number of years.

Council member Williams motioned to appoint Robbie Stone as Fire Chief for the City of Pearson effective immediately. Council member Lofton seconded, Motion passed unanimously.

Council member Williams motioned to amend his motion to appoint Robbie Stone as Fire Chief for the City of Pearson effective immediately and to add at a salary of $300.00 a month retroactive to November 4, 2014. Council member Lofton seconded. Motion passed unanimously.

Action Docket:

-Water and Garbage Charges/Churches

Council member Lofton motioned effective January 2015 to charge churches in the City a flat rate of $17.50 per month for water/sewer service. Council member Nugent seconded. Motion passed unanimously.

1/01-20-2015

-Proposed Vacation and Sick Leave

Council member Thomas motioned to adopt changes to Vacation and Sick Leave Policy.

VACATION leave will be earned at 80 hours per year. Employees will be allowed to carry forward a maximum of 80 hours vacation at year end. Any hours over 80 hours will be forfeited.

SICK leave will be earned at 80 hours per year. Employees will be able to carry forward a maximum of 200 hours per year. Any hours over 200 will be forfeited.

Employees begin accruing on date of hire but not eligible to take vacation/sick leave with pay until completion of 90 day work test. Council member Nugent seconded. Motion passed unanimously.

-Proposed Holidays

Council member Williams motioned to approve 2015 Holidays.

January 1, 2015 New Years Day

January 19, 2015 Martin Luther King, Jr. Day

February 16, 2015 President’s Day

April 3, 2015 Good Friday

May 25, 2015 Memorial Day

July 3, 2015 Independence Day

September 7, 2015 Labor Day

November 11, 2015 Veteran’s Day

November 26, 2015 Thanksgiving

November 27, 2015 Day after Thanksgiving

December 23, 2015 Wednesday

December 24, 2015 Christmas Eve

December 25, 2015 Christmas Day

Council member Thomas seconded. Motion passed unanimously.

-Pay Period Changes

Council member Thomas motioned effective January 2015 with new software (QS/1 to implement a two (2) week pay period, the process involves withholding a week’s pay. Council member Thomas seconded. Motion passed unanimously. .

-Set Qualifying Fees

Council member Williams motioned to set Qualifying Fees for the 2016 election for Council Members at 3% of their annual salary of $2,400.00.

Council Member Tony Williams $72.00

Council Member Rickey Thomas $72.00

Seat vacated by Bobby J. Guess, Jr. $72.00

Council member Thomas seconded. Motion passed unanimously.

2/01-20-2015

IDA Recommendation/Solar Hannah

After discussion, no recommendation was needed from the City as this will be strictly an Industrial

Development project.

2/01-20-2015

-Request from Headstart Program.

Council member Williams motioned to allow Headstart to use the Civic Center as a secondary emergency shelter if the need arises. Council member Lofton seconded. Motion passed unanimously.

Short discussion held on hydrant system on west side of town, weak water pressure. Also weak water pressure on Hwy 441 North.

Chief Stone stated could possibly be fractured line.

Other Business:

Chief’s Report: December 1, 2014 – January 20, 2015

Responded to 515 calls for service.

All officers completed the 2014 required 20 hours training per year from the Georgia Peace Officers Standards Training Council. New Officer started ABAC Police Academy January 6th.

Officers worked with Toys for Tots and Toys for Atco Kids.

Atkinson County and the City of Willacoochee has upgraded to digital communications. City of Pearson is still on VHF communications. Chief is looking into cost of upgrading police department to digital.

Code Enforcement issues and inspections as required. Will be attending G.A.C.E. training in Savannah February 17-20, 2015.

Following up on 50-50 grant for bullet proof vest.

Senior Citizens Report:

December 2014 (9 days)

166 Attendees

18.4 Averages

Participated in Christmas Parade (Decorated float. Some seniors rode on the float. Several seniors rode in a limousine furnished by Bruce Merritt.

On December 18th Council member Tony Williams and wife Tracey made a visit to the center and distributed goody bags. Two seniors won turkeys in the grand prize drawing.

Christmas party held December 18th.

Recreation Department Report:

Started 2015 with Youth Basketball, over 30 kids in the program.

In 2014, over 350 kids participated in programs, including Baseball/Softball/T-Ball, Soccer, Football and Cheerleading.

Fire Department Report:

Accountability structure is as follows/ Robbie D. Stone Fire Chief

Station Chiefs are Don Murray Station #1 Pearson

Lee K. Pittman Station #2 Willacoochee

Christopher Dawson Station #3 Axson

Brian Schotsch Station #4 Pearson/County

Benny C. Reliford Station #5 Antioch

3/01-20-2015

Fire Report Continued:

Held two meetings; had live exercise (burned old house);

Assisted EMS; two structure fires and one alarm call

Executive Session:

None

Council Member Nugent motioned to adjourn. Council Member Williams seconded. Motion passed unanimously.

Attest: ________________________ Date: _______________________ Bettye D. Williams, Mayor

Attest: ________________________ Date: ________________________

Nell Ford, City Clerk

December Minutes 2014

REGULAR MEETING OF MAYOR AND COUNCIL

December 9, 2014

7:30 P.M.

The Mayor and Council of the City of Pearson met in Regular Session on December 9, 2014 at 7:30 p.m. in Council Chambers of City Hall. Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent, and Betty Lofton, City Attorney Jerome Adams,

and City Clerk Nell Ford. Council member Rickey Thomas was absent.

Minister Donnie Wilkes gave the devotion followed by the Pledge of Allegiance to the flag.

Mayor Williams called the meeting to order.

Council Member Lofton motioned to approve November 18, 2014 minutes. Council Member Williams seconded. Motion to approve minutes was unanimous.

Mayor’s Comments:

Pearson’s Christmas Parade will be December 13, 2014 at 6:30 p.m.

City of Pearson will participate in the City of Willacoochee Christmas Parade and Willacoochee will participate in Pearson’s parade.

New Business:

Water/Sewer charges for Churches.

Attorney opinion-“It is illegal to give away water. City can’t give away utilities.”

Conclusion-City will begin charging churches for water-sewer in January 2015.

Action Docket:

Confirm telephone poll on Health Insurance.

Council member Williams motioned to accept 2500 deductible insurance plan with Lifestyles. City will pay 80% of premium and Employees will pay 20% of premium. Council member Lofton seconded. Motion passed unanimously.

Christmas Bonus: Telephone poll on amount of bonus was a tie. Mayor can break tie. Discussion held.

Council member Williams motioned to give a Christmas bonus of $500.00 to full time employees and $250.00 to part time employees, Council member Lofton seconded. Motioned passed unanimously.

1/12-09-2014

Maintenance Contract (2) Elevated Water Storage Tanks:

Council member Williams motioned to retain Tank Pro to maintain city two (2) Elevated Water tanks. Council member Lofton seconded. Motion passed unanimously

Computer Software:

Elaine Barnard Kent with QS/1 reviewed proposal for new software and equipment:

1 ASP-Accounting Suite $168.00

1 ASP-Payroll & Direct Deposit $147.00

1 ASP Utility Billing $290.00

1 ASP-Centralized Collections $125.00

1 ASP Document Management $ 75.00

1 Georgia Rural Water Assoc. $ -30.25 Discount

Total Monthly ASP Software Cost $774.75 x 12 = $9,297.00

Total Hardware & Training $ 1,000.00

Sub-Total $ 9,297.00

First Year Total Cost $10,297.00

2 Lexmark MS811 dn Laser Printer 63ppm,Dplxr,Cbl @ $950.00 = $1,900.00

Freight 70.00

$1.970.00

2/12-09-2014

Council member Lofton motioned to purchase software from QS/1 for three (3) years with first year total cost of $10,297.00 plus $1,970.00 for two (2) Lexmark printers. Council member Williams seconded. Motion passed unanimously.

Proposed Changes for Vacation and Sick leave:

SICK LEAVE IS EARNED @ .92 PER CHECK – 48 HRS. PER YEAR

BEGINS AFTER 90 DAYS EMPLOYMENT

MAXIMUM CARRIED FORWARD AT YEAR END 48 HRS. (200Hours)

VACATION 1 IS EARNED @.77 PER CHECK – 40 HRS. PER YEAR

BEGINS AFTER 90 DAYS EMPLOYMENT

MAXIMUM CARRIED FORWARD AT YEAR END 200 HRS (80 hours)

VACATION 2 IS EARNED @1.54 PER CHECK – 80 HRS. PER YEAR

BEGINS AFTER 5 YEARS EMPLOYMENT

MAXIMUM CARRIED FORWARD AT YEAR END 400 HRS. (80 hours)

Recommend employees begin accruing on date of hire but not eligible to take until completion of 90 day work test.

No decision. Attorney will check on a Personal Leave Day Plan.

Other Business:

Chief’s Report: None

Senior Citizens Report:

November 2014 (9 days) Celebrated Thanksgiving on 11-24-2014

159 Attendees

18 Averages

November 25, 2014 the seniors celebrated November birthdays with a sheet cake.

Closed on November 4th center used for voting precinct; November 11th Veterans Day, November 26th for pest control and clean up, November 27th Thanksgiving Day.

Recreation Department Report: None

Fire Department Report: None

Executive Session:

None

Public Comments:

Stevie Hudson appeared before council and presented a petition signed by thirty one (31) residents requesting that speed bumps be removed on Sherman Avenue and Virginia Street.

3/12-09-2014

Council member Williams motioned that Street Department personnel remove speed bumps from Sherman Avenue and Virginia Street. Council member Lofton seconded. Motion passed unanimously.

David Wright, representative with Tank Pro thanked council members for city’s business. He informed council that the city street department would be responsible for keeping keys to locks on water tanks. This way the city knows when work is being done on tanks.

Council Member Nugent motioned to adjourn. Council Member Williams seconded. Motion passed unanimously.

Attest: ________________________ Date: _______________________
Bettye D. Williams, Mayor

Attest: ________________________ Date: ________________________

Nell Ford, City Clerk

November Minutes 2014

REGULAR MEETING OF MAYOR AND COUNCIL

November 18, 2014

7:30 P.M.

The Mayor and Council of the City of Pearson met in Regular Session on November 18, 2014 at 7:30 p.m. in Council Chambers of City Hall. Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent, Rickey Thomas, and Betty Lofton, City Attorney Jerome Adams, City Clerk Nell Ford and Deputy Clerk Joanna Estridge.

Brother Carlie Lastinger gave words of inspiration and devotion followed by the Pledge of Allegiance to the flag.

Mayor Williams called the meeting to order.

Council Member Lofton motioned to approve October 14, 2014 minutes. Council Member Williams seconded. Motion to approve minutes was unanimous.

Mayor’s Comments:

Recognized Mike Lewis with American Tank Pro who presented a proposal on the city’s existing water tanks. Initial schedule of Work and Fees

Old Tank Visual Engineering Inspection, any needed repairs, Emergency Service

Washout inspection, any needed repairs Year 1-$8,285.00 to Year 8-9,843.00

New Tank Exterior Renovation, any needed repairs, Emergency Service

Washout inspection, any needed repairs Year 1-$9,855.00 to Year 8-$11,709.00

Action Docket:

Six proposals were received for architectural services on 2015 CDBG/Senior Center. A committee of three evaluated proposals and narrowed down to two; Altman + Barrett Architects, Hahira, GA and J. Glenn Gregory Architects, Valdosta, GA. We are recommending J. Glenn Gregory Architects for the CDBG/Senior Center project.

Council member William’s motioned to retain J. Glenn Gregory Architects, Valdosta, GA as architects for the CDBG Senior Center project. Council member Thomas seconded. Motion passed to approve J. Glenn Gregory Architects as architects for the CDBG/Senior Center project.

1/11-18-2014

Action Docket Continued:

Mayor Williams announced that Council member Jody Guess resigned his council seat and also resigned as city fire Chief effective November 4, 2014.

Short discussion held on proposed Intergovernmental Agreement between the Board of Commissioners of Atkinson County, Georgia and the City of Pearson, and the City of Willacoochee to Provide a Consolidate Fire Suppression Services. The Consolidated Fire Departments hereinafter referred to as the “PWAFS”.

Council member Thomas motioned to enter into an Intergovernmental Agreement between the Board of Commissioners of Atkinson County, Georgia and the City of Pearson, and the City of Willacoochee to Provide a Consolidate Fire Suppression Services. The Consolidated Fire Departments hereinafter referred to as the “PWAFS”. The Agreement shall commence on November 12, 2014, and shall continue for a term of four (4) calendar year(s), terminating on November 11, 2018 at midnight and shall automatically renew for successive additional two (2) year terms, bi-annually. (Copy of Agreement attached to minutes). Council member Lofton seconded. Motion passed.

-Maintenance Contract (2) Elevated Water Storage Tanks to be taken up at December meeting.

-Computer Service to be taken up at December 2014 meeting,

Mayor Williams emphasized the importance of implementing the 911 Address Numbering Plan as approved by the City Council October 11, 2005 and never implemented.

Council member Williams motioned to approve Alcohol Business License for Wal-Mart Stores East, LP, d/b/a Wal-Mart #4261, 290 Albany Avenue W., Pearson, GA. Council member Thomas seconded. Motion passed.

Grady Rose and Greg Lloyd with Securitas Financial Services, Valdosta, GA presented proposals on health insurance packages. Rate sheet attached on Page 5.

Council member Williams motioned to amend Agreement for the Collection and Disposal of Municipal Solid Waste. Council member Thomas seconded. Motion passed.

AMENDED AGREEMENT FOR THE COLLECTION

AND DISPOSAL OF MUNICIPAL SOLID WASTE

This Agreement is made and entered into this _______ day of November, 2014, by and between the CITY OF PEARSON and VALDOSTA WASTE SERVICES, D/B/A ALLGREEN SERVICES, LLC, a Georgia Limited

Liability Company.

WITNESSETH

WHEREAS, the Parties are desirous of amending the agreement entered into for the collection and disposal of solid waste;

WHEREAS, the City has determined that it would be in the best interest of the citizen of Pearson and Atkinson County to amend the contract between the parties;

NOW THEREFORE, in consideration of the promises set forth, the parties agree as follows:

1. All waste collected within the corporate limits of the City of Pearson, shall be disposed of at the Solid Waste Management Authority of Atkinson County, Georgia landfill.

IN WITNESS WHEREFOR, the parties hereto have caused this Agreement to be executed on the day and year first mentioned above.

CITY OF PEARSON

Signed, sealed and delivered in

the presence of: ______________________________

Bettye D. Williams, Mayor

______________________________ City of Pearson, Georgia

Notary Public

ALLGREEN SERVICES, LLC

Signed, sealed and delivered in by: ____________________________
the presence of:

Date: _________________________

________________________________

Notary Public

Other Business:

Chief’s Report: Month of October 10-01-2014.

Code Enforcement issues and inspections. Officers are set for firearms qualifications on November 26, 2014, along with night firing also. All officers training are on track to have the required20 hours training. Several new Taser cartridges and M-26 Taser has been donated to the Police Department. from Quitman Chief of Police Wesley Ross. Approximate value over $500.00.

Senior Citizens Report:

The Senior Center reopened September 16, 2014 with a new Senior Director, Marva Merritt.

September 2014 (7 days) October 2014 (14 days)

157 Attendees 328 Attendees

22 Averages 23 Averages

On October 31, 2014 the seniors celebrated birthdays from September and October with cupcakes and ice cream.

3/11-18-2014

Recreation Department Report:

The Atkinson County 12-and-under football All-Star team finished as the runner-up in Saturday’s Lanier County Lions Club Bulldog Bowl and was presented with a trophy.

Competing Teams were from Lanier, Clinch, Berrien, Brooks, Coffee and Tift Counties. Also the Cities of Valdosta and Fitzgerald participated.

Invitation to the 2014 Recreation Football and Cheerleader Trophy Ceremony, 6:00 p.m. November 24, 2014-Pearson Civic Center.

Fire Department Report:

October 2014

10-26-14 Assist EMS –Austin Avenue E.

10-26-14 Assist EMS–Court Street

November 2014

11-05-14 Assist EMS-Sherman Avenue

11-06-14 Inventory PFD for ISO

11-08-14 Hose count, Number and Test for ISO

11-12-14 Assist EMS-Pittman Street

ISO Inspection is scheduled for WEDNESDAY NOVEMBER 19, 2014

ATCO Chief Stone will have a couple Volunteer Firemen to assist in this inspection. After inspection is completed all documentation will be made available to the City.

Executive Session:

None

Council Member Nugent motioned to adjourn. Council Member Thomas seconded. Motion passed unanimously.

Attest: ________________________ Date: _______________________
Bettye D. Williams, Mayor

Attest: ________________________ Date: ________________________

Nell Ford, City Clerk

October Minutes 2014

REGULAR MEETING OF MAYOR AND COUNCIL

October 14, 2014

7:30 P.M.

The Mayor and Council of the City of Pearson met in Regular Session on October 14, 2014 at 7:30 p.m. in Council Chambers of City Hall. Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent, Rickey Thomas, Bobby J. Guess and Betty Lofton, City Attorney Jerome Adams and City Clerk Nell Ford, Deputy Clerk Joanna Estridge was absent.

Brother Carlie Lastinger gave words of inspiration and devotion followed by the Pledge of Allegiance to the flag.

Mayor Williams called the meeting to order.

Council Member Lofton motioned to approve September 9, 2014 minutes. Council Member Thomas seconded. Motion to approve minutes was unanimous.

Mayor’s Comments:

-Confirm Telephone Poll for Engineers on TE Project (Statewide Engineers)

Council Member Williams motioned to confirm telephone selecting Statewide Engineering as Engineers for the Transportation Enhancement Project (TE) Railroad Street, Council member Thomas seconded. Motion passed.

-911 Addressing System

After discussion, Mayor will get additional information and bring back to Council.

-Set Up & Dismantle Fee/Civic Center

Council Member Williams motioned to charge a Set Up and Dismantle Fee of $100.00 for service if City personnel are requested to set up or dismantle Civic Center. Council Member Guess seconded. Motioned passed unanimously.

1/10-14-2014

Mayor’s Comments continued:

-Read letter from The Georgia Trust regarding the Minnie Corbitt House.

The letter in part read “Thank you for nominating the Minnie Corbitt House for inclusion on the Georgia Trust for Historic Preservation’s 2015 Places in Peril list. The Georgia Trust is not able to include the Minnie Corbitt House on the 2015 list. Many nominations were received making the selection process competitive and difficult. Please consider re-submitting your nomination for the 2016 list. We gladly offer our support and assistance towards an appropriate preservation outcome for this resource.”

QS1 representative Elaine Barnard presented a quote on software updates for the City’s Accounting program, Payroll & Direct Deposit and Utility Billing at a cost of $21,285.00 plus Maintenance Schedule for the first year (9 months at $301.54 per month, $2,713.86.

-Problem with Fire Ants on two (2) Recreation fields. Two quotes received to treat fields.

Allgood Pest Control $700.00 for two fields with one (1) year warranty.

Beach Pest Control $800.00 for two fields No warranty

Council Member Thomas motioned to approve Allgood Pest Control to treat two fields at the Recreation Department at a cost of $700.00 with a one year warranty. Council Member Williams seconded. Motion passed unanimously.

New Business:

-Maintenance Contract (2) Elevated Water Storage Tanks

David Wright with Tank Pro, Inc. presented a proposal on the city’s existing water tanks.

Rig the interior and exterior then repair the coating so tank is 100% rust free, install safety climbs on exterior ladders, weld two tripods on roof so city can relocate antennas off roof ladder. Old Tank -Washout inspection, reports and photos, preventive maintenance $9,460.00.

New Tank-Visual inspection, reports and photos, preventive maintenance $10.944.00

Keep tanks rust free for 12 years. Annual fee increases 10.5% every 3 years.

Attorney Comments:

Attorney Adams recommended the City consider “Bid Procedures”. Send out requests for bids and specification and give deadline on when to receive bids. Have bid openings in Council meetings and make decisions at that time.

-Proposed Budget Amendments

- Proposed Budget Amendments (Revenues) Adopted Amended Difference

Tax Receivable-Current $123,240.00 $158,240.00 $ 35,000.00

Fines and Forfeitures $304,784.00 $318,284.00 $ 13,500.00

Operating Transfer in Gen. Acct. $114,940.00 $210,250.00 $ 95,310.00

Total $542,964.00 $686,774.00 $143,810.00

2/10-14-2014

Proposed Budget Amendments (Expenditures)

Council $ 22,917.00 $ 22,938.00 $ 21.00

General Administration $247,754.00 $ 78,148.00 $ (78,420.00)

Municipal Court $101,146.00 $103,631.00 $ 2,485.00

Police Department $217,536.00 $232,497.00 $ 14,961.00

Public Works $ 27,958.00 $113,867.00 $ 85,909.00

Streets $129,247.00 $258,126.00 $128,879.00

Senior Center $ 22,280.00 $ 28,637.00 $ 6,357.00

Recreation Department $ 48,420.00 $ 41,033.00 $ ( 7,387.00)

Sports Facilities $ 65,233.00 $ 55,966.00 $ ( 9,267.00)

Total $278,024.00 $369,482.00 $143,538.00

Council Member Williams motioned to approve the above listed budget amendments. Council Member Guess seconded. Motion passed unanimously.

Old Business:

None

Other Business:

Chief’s Report:

Chief Clayton reported 359 calls were received. Also as Code Enforcement Officer working with the Fire Department on US Erosion Control Products safety issues.

Senior Citizens Report:

None

Recreation Department Report:

None

Fire Department Report:

Chief Bobby (Jody) Guess reported Storm Spotter Class had been held.

Firemen responded to one fire call and 1 EMS call (wreck called was cancelled).

09-20-2014 Fire hydrants were flushed throughout the city.

Volunteer Firemen will participate with the Goat Festival.

Council Member Lofton motioned to amend the Agenda to add Change Meeting Time. Motion died for lack of a second.

Public Comments:

Executive Session:

Council Member Thomas motioned to close for Executive Session for Attorney Client privilege. Council Member Lofton seconded. Motion passed unanimously. 9:05 p.m.

Council Member Williams motioned to close Executive Session. Council Member Thomas seconded. Motion passed unanimously.

3/10-14-2014

Council Member Thomas motioned to return to regular session. Council Member Williams seconded. Motion passed unanimously.

No action taken in Executive Session.

Council Member Nugent motioned to adjourn. Council Member Guess seconded. Motion passed

unanimously.

Attest: ________________________ Date: _______________________
Bettye D. Williams, Mayor

Attest: ________________________ Date: ________________________

Nell Ford, City Clerk

September Minutes 2014

REGULAR MEETING OF MAYOR AND COUNCIL

September 9, 2014

7:30 P.M.

The Mayor and Council of the City of Pearson met in Regular Session on September 9, 2014 at 7:30 p.m. in Council Chambers of City Hall. Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent, Rickey Thomas, Bobby J. Guess and Betty Lofton, City Attorney Jerome Adams and Deputy Clerk Joanna Estridge. City Clerk Nell Ford was absent.

Brother Carlie Lastinger gave words of inspiration and devotion followed by the Pledge of Allegiance to the flag.

Mayor Williams called the meeting to order.

Council member Lofton motioned to approve August 12, 2014 minutes. Council member Thomas seconded. Motion to approve minutes was unanimous.

Mayor’s Comments:

Construction on the new Wal-Mart is getting started. According to reports it should take 108 days. “We are looking forward to that.”

Old city owned buildings on Main Street. The City of Nashville had a building give away project. The city held a raffle, $100.00 a ticket. The winner acquiring the building had stipulations whereby they must have a business there within so many months. Not years, or the building goes back to the city. That is one example of things we can do. We need to be thinking about what to do with those buildings.

Short discussion held on condition of buildings as far as safety and structural condition, and who would be responsible for making sure buildings are safe.

It was suggested that all buildings in the city needs to be inspected by Code Enforcement.

1/09-09-2014

New Business:

-Application for Alcohol Beverage License from Christopher McGovern, McGovern Truck Stop & Deli, 398 Albany Avenue, Pearson, GA Mr. McGovern is purchasing the former 4 C’s Truck Stop.

Councilman Williams motioned to approve an Alcohol Beverage License for McGovern Truck Stop & Deli. Council member Lofton seconded. Motion passed.

Old Business:

Genie Lee reported that the city did not receive a CDBG grant on Kira Loop Phase II this year. The

Local Government Finance Survey was not filed on time due to not having all of 2013 finance figures before the deadline; DCA is getting more and more stricter on all required reports.

She requested the council vote to resubmit the CDBG application for the next round in 2015.

No action taken on request to resubmit application at this time.

Ms. Lee stated there is a potential conflict of interest in the application as I mentioned last year and it needs to be recorded in the minutes as they will be a part of the application. (Because of the potential conflict Mayor Pro Tem Tony Williams signed the CDBG documents last time). The Mayor’s son owns property in Kira Loop and plans to build on one day but has not built yet and it would not affect this project whatsoever if he built or didn’t build. The attorneys opinion letter states that it would not affect the project one way or another. Just bringing it to your attention as a reminder.

Ms. Lee requested an updated letter from Attorney Adams.

Attorney Adams gave the second reading on an Ordinance to Amend Section 5-61 of the Code of Ordinances, City of Pearson, Providing for Permit Fees for Residential and Commercial Buildings.

Council member Thomas motioned to approve an Ordinance to Amend Section 5-61 of the Code of Ordinances, City of Pearson, Providing for Permit Fees for Residential and Commercial Buildings. Council member Williams seconded. Motion passed unanimously.

Mobile LPR 4-Camera System 30 day free trial is over. Need to decide if city is going to purchase the system. Cost will come from 2012-2017 SPLOST funds. Quoted price approximately $27,000.00.

Mayor reported it is not “loved” because some people have been riding around for the last 3 years without proper decals and operating without tags. She read from a reported printed by Court Clerk Peggy Cooper; 17 cases operating without tags or having proper decals; 6 without registered/valid tag and decal, and 21 driving with suspended tags. Mayor Williams recommended purchasing. Chief Clayton feels sure it will pay for itself. If purchased, would like to pay in two payments in order to avoid interest.

2/09-09-2014

Council member Thomas motioned to purchase one mobile LPR 4-Camera System at a cost of quoted price $27,530.00 or less and pay in two payments from the 2012-2017 SPLOST. Council member Guess seconded the motion. Motion passed unanimously.

Chief’s Report 08-01-2014 thru 08-31-2014:

Responded to 400 calls for service. All calls are supposed go through 911 for reporting purposes. Report will be categorized next month as to what kind of calls.

Worked on Code Enforcement and doing inspections. Also worked with a Wal-Mart representative on signs for new store.

Senior Citizens Report:

August 2014 314 participants, average 26 each day.

Seniors were enlightened by a visit from Kelly, Environmentalist/Health Inspector. She shared

information about restaurants and also emergency situations.

Seniors also enjoyed playing “Butterbean Auction” , winning prizes by bidding on items donated to the Senior Center. The Seniors were blessed to participate in the Senior/Farmers produce program. 72 people received $20.00 vouchers for their choice of produce.

Senior Center Director Rita Spikes turned in her resignation effective August 29, 2014.

Two applicants were interviewed for the Senior Citizens Director position. Selection should be made tomorrow.

Recreation Department: Youth Football and Cheerleading

Completed sign-ups for Youth Football and Cheerleading Teams for this season.

5 football teams for a total of 75 boys ages 5-12.

3 Cheerleader Squads with 40 girls ages 5-10

Coaches will be contacting the players regarding practice times.

If anyone is interested in Coaching Football or Cheerleading contact the Recreation Department.

Extreme Pro Wrestling at the Civic Center September 6, 2014

Some interest has been shown in a Fall Soccer Program. Decision will be made later.

Public Comments:

Peggy Cooper spoke about CDBG grant being denied.

Comments: I pay city and county tax. I own property in Kira Loop so I have a personal interest in it. The county is not in any way responsible so what am I paying county tax for?

Mayor: You are paying county taxes because you live basically in Atkinson County. You live in Pearson, Georgia, Atkinson County.

Ms. Cooper: County people pay only county taxes. City people pay city tax and county tax but we don’t have any of the benefits of the county.

Attorney Adams: You have the Sheriff’s Department, the Police Department and Emergency Management.

3/09-09-2014

Mayor Pro-Tem Williams: Supposedly that is why you live in the city is to have access to see the Police, Sheriff’s Department and Emergency Management, because if you lived in the county, you don’t have access to that.

Attorney Adams: You have the Courthouse which has Probate Court, Magistrate Court, Clerk’s office Superior Court and all those things.

Ms. Cooper: This SPLOST money cannot be used for anything for road improvements?

Mayor: No ma’am.

Ms. Cooper: Can I make a plea to the county to assist with the road since I do pay county taxes? (She

was advised of other avenues). The next statement that I am going to make is going to be really inappropriate.

Mayor: Well, you work here, you know, so you better hold your peace.

Ms. Cooper: I just don’t see how things were run so inappropriately all beforehand the CDBG grant is granted and now we are trying to put things in some kind of order, now the CDBG grant is denied. Maybe we ought to use some of those irregular practices used in the past enough to get things done. It is just disheartening the way it’s working out. It really is!

Captain Don Murray was recognized to speak about the Fire Department. He stated there have not been a lot of calls. The last fire call was on Stone Circle. The Firemen held a “Boot” drive to raise money for fire education for the schools and supplies. Approximately $1800.00 was raised.

Mayor inquired about the fire hydrants and the responsibility of cleaning around them.

Captain Murray: Fire Chief’s were told it was the city workers responsibility.

Mayor suggested the responsibility be turned back to the Fire Department with the city providing necessary supplies for the project.

Captain Murray mentioned putting reflectors on fire hydrants to be able to find them during night calls as well as a map showing locations of hydrants .It was also reported the Fire Department will begin flushing the fire hydrants periodically to keep them up to par.

Mayor requested a monthly report from the fire department.

Executive Session:

None

4/09-09-2014

Council member Nugent motioned to adjourn. Council member Thomas seconded. Motion passed.

Attest: ________________________ Date: _______________________
Bettye D. Williams, Mayor

Attest: ________________________ Date: ________________________

Nell Ford, City Clerk

Attest ________________________

Joanna Estridge

Minutes taken by Deputy Clerk Joanna Estridge, typed by City Clerk.

August Minutes 2014

REGULAR MEETING OF MAYOR AND COUNCIL

August 12, 2014

7:30 P.M.

The Mayor and Council of the City of Pearson met in Regular Session on August 12, 2014 at 7:30 p.m. in Council Chambers of City Hall. Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent and Betty Lofton, City Attorney Jerome Adams and City Clerk Nell Ford. Council members Rickey Thomas and Bobby J. Guess were absent.

Brother Carlie Lastinger gave the prayer followed by the Pledge of Allegiance to the flag.

Mayor Williams called the meeting to order.

Council member Lofton motioned to approve July 8, 2014 minutes. Council member Thomas seconded. Motion to approve minutes was unanimous.

Mayor’s Comments:

Introduced Blake Pittman new reporter with the Atkinson County Citizen.

Mayor Williams stated there was nowhere in Pearson that could be used to pinpoint as a mark for Pearson. She had spoken to Mayor Pro-Tem Williams about the hotel. The old Malone Hotel could be used as a marker for welcoming people, having meetings and functions in Pearson and Atkinson County.

She introduced Mrs. Evelyn Ballinger owner of the Malone Hotel.

Mrs. Ballinger said it’s a grand old building and she hoped the city would be interested in the Malone Hotel because it is a part of history, worth keeping as a treasure.

Candidates for Deputy Clerk position were interviewed last week. The committee was Floyd Thompkins, Douglas, GA and Wynette Bolder, City Clerk in Douglas, GA. Four candidates were recommended by the committee. The four candidates are in attendance. The Mayor asked each one to introduce themselves; Kari Ann Taft, Candance Mizell, Joanna Estridge and Pat Ballard.

1/08-12-2014

New Business:

Set 2014 Millage Rate:

Council members discussed possibility of moving the General Fund which includes Payroll from The Citizens Bank to The Peoples Bank. Legal advertisement in Atkinson County Citizen that Guardian Bank, Valdosta is proposing to purchase The Citizens Bank. Also Citizens Bank does not offer direct deposit.

Council member Williams motioned to move City of Pearson’s General Fund (Payroll included in account) to the Peoples Banks. Council member Thomas seconded. Council members Lofton and Guess voting yes. Council member Nugent voting no. Motion passed on 4 to 1 vote.

Council member Thomas motioned that 2014 Millage Rate be set at 12 mills. Council member Guess seconded. Motioned passed unanimously.

Attorney Adams gave the first reading on an Ordinance to Amend Section 5-61 of the Code of Ordinances, City of Pearson, Providing for Permit Fees For Residential and Commercial Buildings.

Old Business:

Mayor reported she had contacted Municipal Code (Municode) regarding codification of Ordinances. The City of Pearson’s ordinances have not been updated since 2008-2009. Minutes are being researched to determine what ordinances were adopted so that copies can be sent to Municode for updating. Mayor Williams would like to have Ordinances put on line in order for the public to have access to information and to save time.

Chief’s Report:

June 2014 Responded to 397 calls.

Also addressed Code Enforcement issues in June and July.

Tag Reader being used on 30 day trial-Officer Spike said all in all seems to be working well.

Mayor gave update on Wal-Mart project. According to architect/engineer they are waiting on one more permit from the state.

Senior Citizens Report:

June 2014 (11 days) July 2014 (12 days)

263 Attendants 271 Attendants

24 Average 23 Averages

During June and July Senior Citizens enjoyed two BBQ Cookouts, Visited Bell’s Day Lily Gardens and Moore’s Tomato Farm in Turner County.

2/8-12-2014

Recreation Department:

July 2014

53 Signed up for soccer with 7 teams created. Ages 5-6 and 7-8 made up three teams

Ages 13-14 made up 4 teams

Season wrap-up on August 4, 2014 with certificates being presented to all players.

Pizza, cokes, chips and cake was served.

Public Comments:

None

Executive Session:

Council member Thomas motioned to close for Executive Session to discuss personnel, Deputy Clerk position. Council member Lofton seconded. Motion passed unanimously.

Council member Williams motioned to close Executive Session. Council member Lofton seconded. Motion passed unanimously.

No action taken in Executive Session

Council member Lofton motioned to return to Regular Session. Council member Guess seconded. Motion passed.

Council member Williams motioned to hire Joanna Martinez Estridge as Deputy Clerk. Council member Thomas seconded. Motion passed unanimously.

Council member Nugent motioned to adjourn. Council member Thomas seconded. Motion passed.

Attest: ________________________ Date: _______________________
Bettye D. Williams, Mayor

Attest: ________________________ Date________________________

Nell Ford, City Clerk

IMG_20140725_121253_163

Summer Rec Program visited Wild Adventures

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The summer Recreation program had the opportunity to take it’s participants to Wild Adventures this summer.  Check out the gallery of photos from their trip.

Stay a minute or a lifetime.