ribboncutting

Website Launch Event

Today between 3:00 and 4:30 PM at the  City Hall, The City of Pearson will be hosting it’s official Website Launch Event.  Stop by to test out our website, hear greetings from the mayor, enjoy tasty refreshments,  take pictures, and a chance to win some City of Pearson gear.  We Can’t wait to see you!

Let us know what you think of our site by filling out the poll below.

Website Launch Event Poll
Do you like the new website?

photo 2 (2)photo 1 (1)

 

MAY MINUTES

REGULAR MEETING OF MAYOR AND COUNCIL

May 13, 2014

7:30 P.M.

 

The Mayor and Council of the City of Pearson met in Regular Session on May 13, 2014 at 7:30 p.m. in Council Chambers of City Hall. Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent, Bobby J. Guess, Jr., Betty Lofton, City Attorney Jerome Adams and City Clerk Nell Ford. Council member Rickey Thomas arrived late.

 

Devotional was given by Bro. Carlie Lastinger followed by the Pledge of Allegiance to the flag.

 

Mayor Williams called the meeting to order.

 

Council member Williams motioned to approve April 8, 2014 regular meeting minutes as written. Council member Lofton seconded. Motion to approve minutes was unanimous.

 

Mayor’s Comments were conducted in New Business.

 

New Business:

-Alcohol Business Applications for Samson Merger Sub, LLC (Harvey’s Supermarket)

 

Council member Williams motioned to approve Alcohol Business License for Samson Merger Sub, LLC (Harvey’s Supermarket #1622). Council Member Lofton seconded. Motion passed.

 

-Appoint Member to the Nashville Housing Authority.

Letter received from Housing Authority of the City of Nashville that a request for the reappointment of Mary Sizemore to the Authority (to represent the City of Pearson) at the end of 2012 has not been approved and ask that she be reappointed.

 

Council member Lofton motioned to reappoint Mary Sizemore to the Housing Authority of the City of Nashville to represent the City of Pearson retroactive to January 8, 2013 for a five (5) year term. Council member Guess seconded. Motion passed.

 

 

1/05-13-2014

WEB-SITE design proposal from James Hall, Ashburn, Georgia:

Website Design                                  5 hours @$40.00 =   $ 200.00

Website Pages                                     28 Pages @$40.00 =   $1,120.00

Hosting & Domain                              Free for First Year

Interactive Video Productions                        10 @$50.00 =           $  500.00     (10 one minute videos)

Brand Identity and Collateral Design 8 hours @$25.00 =  $    200.00

Yearly Maintenance Hours Inc.          10 hours @$25.00 =  $ 250.00

Total Proposal                                                                      $2,270.00

 

Fee Schedule

50% Due upon acceptance of proposal before work commences.

25% due upon delivering the completed design with the content management system in place.

25% due plus any incurred additional hourly fees no later than 30 days from when completed design was delivered to City. Web site will be launched when requested providing there is no balance due.

 

Council member Williams motioned to accept proposal from James Hall, Ashburn, Georgia to design a new web page for the City of Pearson at a cost of $2,270.00 with first year of hosting and domain free. Council member Guess seconded. Motion passed.

 

-2011 invoice from Coffee County Sheriff’s Office for Prisoner Housing was discussed. Mayor Williams reported that in the April 12, 2011 and June 14, 2011 minutes the Council discussed the bill.

EXCERPTS FROM 2011 MINUTES:

April 11, 2011 –“Mayor Morris reported to the Council of two invoices the city has received from Coffee County for housing inmates that Atkinson County had sent to them. The city pays Jail Fees to Atkinson County therefore the payment of these invoices is not our responsibility. The invoices will be returned to Coffee County and they will be directed to contact the Atkinson County Commissioners.:

June 12, 2011 –“The next item on the agenda was the Coffee County Jail Invoices the city had received. The City of Pearson has been paying the Atkinson County Commissioners Office 10 % of all fines collected, whether or not the offenders ever saw the inside of the jail. This amount has been paid for jail services. No agreement has been made with either the Atkinson County Sheriff’s office, the County Commissioners or the Coffee County Jail to house City of Pearson inmates outside of the Atkinson County jail. In April we received Invoices from the Coffee County Jail for the months of Jan., Feb., and March of 2011. On April 15, 2011 a letter was sent to the Coffee County Jail stating the enclosed invoices do not belong to the City of Pearson. You might want to contact the Atkinson County Commissioners. We have since been billed for inmates for April and May of 2011. One inmate was billed at 31 days when neither the Pearson Police Chief nor Probation Officer, Charlie Baker knew she was in jail. Once the City of Pearson takes a warrant for an offender those persons become County Prisoners. At the time the Atkinson County Sheriff’s Office failed to accept City of Pearson prisoners the City Police Chief contacted restaurants where prisoner meals had been being charged to the city and informed them no more meals for prisoners should be charged.”

2/05-13-2014

Council member Williams motioned to table 2011 bill from Coffee County Sheriff’s Office for prisoner housing. Council member Lofton seconded. Motion passed.

 

Brian Hahn with Advanced Disposal met to discuss issues with city garbage disposal.

The Cities concern is that all city garbage collected by Advanced Disposal is not being taken to the Solid Waste Management Authority local landfill.

 

Mr. Hahn stated that the majority is taken to the local landfill as well as some commercial loads of garbage. There are times when household garbage collections are taken to the SWMA landfill but they are closed. SWMA hours of operation are 7:00 a.m. to 4:00 p.m. Monday-Friday.

 

He commented in order to compensate for some household garbage loads not making it to the landfill, a commercial vehicle comes this way and the commercial garbage is taken to SWMA landfill to balance it out.

 

Mr. Hahn was instructed to set up a meeting with Steve Corbitt at Solid Waste Management Authority to discuss the issue and try to reach an amicable solution.

 

Roosevelt Rowles resigned from the Industrial Authority:

According to IA President Phil Liles the Industrial Authority is recommending James (Jake) Minor to fill the unexpired term of Roosevelt Rowles on the Industrial Authority.

 

Council member Williams motioned to accept recommendation of the Industrial Authority Board to appoint James (Jake) Minor to the Pearson Industrial Authority to fill the unexpired term of Roosevelt Rowles. Council member Lofton seconded. Motion passed.

 

-Genie Lee with G. C. Lee LLC presented information on a Revolving Loan Fund (RLF) Application from Union Gym, owner Christopher Eason.

 

Ms. Lee stated current RLF Policies and Procedures are from 1987. She said the Policies and Procedures need to be updated and told the Mayor she will be glad to assist with updates.

 

Industrial Authority recommends a $40,000.00 loan at 3% for 7 years.   City has to make loans.

Applicant will put up $4,000.00 and equipment for collateral.

Attorney mentioned an UCC1form must be signed and filed to secure debt.

 

Council member Lofton motioned to approve a Revolving Loan to Christopher Eason for $36,000 at 3% interest for 7 years with first payment beginning as stated in promissory note. Council member Williams seconded. Motion passed.

 

Mayor Williams reported Per Diem Rates being paid were reviewed and a survey showed most cities in our population range were paying $50.00 per day for out of town overnight travel.

 

 

3/05-13-2014

Council member Guess motioned to amend Per Diem from $35.00 per day to $50.00 per day. Council member Lofton seconded. Motion passed.

 

After discussion, Civic Center Rate for Profit events $300.00 flat fee.

 

Budget Workshop needs to be held to review 2014 Proposed Budget. Public Hearing will be held before Budget is adopted.

 

-Lease/rent for Wiregrass Georgia Technical College, North Peterson Street in Pearson.

 

Council member Lofton motioned to continue lease/rental agreement with Wiregrass Technical College at $7,000.00 for year 2014. Council member Williams seconded. Motion passed.

 

Council member Rickey Thomas arrived.

 

Mayor asked Attorney Adams for the Intergovernmental Agreement between the City and County for Building Inspector services. She reported she had talked with Chairman Terry Morris and Mr. Morris advised he had no problem with the Building Inspector assisting the City with a major project. Mr. Morris asked the Mayor to speak to Building Inspector Mark Ausley.

 

Library Board Appointments were tabled.

 

Mayor reported some parents have asked about a city park. She asked council members to think about suggestions and bring back to council.

 

Minnie Corbitt House: A representative from Historical Preservation visited the city last week and toured the Minnie Corbitt House. We hope to get some financial assistance on restoration.

 

Senior Citizens Report:

-Served 308 participants with an average of 28.

-Took trip to Valdosta on April 7, 2014 to the mall, lunch at Mama June’s.

-April 15, 2014 everyone brought their favorite finger food for the Easter Party. Egg hunt canceled due to rain.

-Seniors stuffed over 500 eggs for the Pre-K and Kindergarten Easter Egg hunt, also made “Goodie Bags” for 179 students.

Upcoming activities: May 8, 2014 Mothers Day Party, Finger food.

May 15, 2014 Shady Acres will be visiting the Center.

May 22, 2014 Lunch at Ole Times Buffet in Douglas.\

 

Chief’s Report:

None

 

Council member Williams commented that people are bragging on the Senior Center and glad the program is thriving.

 

4/05-13-2014

Mayor welcomed the Volunteer Firemen to the meeting.

 

Spokesman Don Murray said it is getting summer time and asked council to approve buying drinking water to keep available for volunteers when on fire calls. There are currently four volunteers that do not have walkie-talkies.

 

Mayor and Council advised Mr. Murray to take concerns to Fire Chief; the Chief will bring concerns to Mayor and Council if necessary. She said the City appreciates what the volunteers do.

 

Brian Hahn advised he had 10 cases of water he would personally donate to the Fire Department.

Firemen and Council thanked Mr. Hahn for his donation.

 

Public Comments:

Barbara Douglas commented on the Senior Center. There is an average of 25-30 people a day attending the center. The center is one big room and there is too much going on for the area. Some may be playing bingo, checkers, or watching TV and the kitchen is being cleaned, pots and pans rattling. Need a bigger place with rooms for different activities.

 

Attorney Adams spoke briefly regarding HB 60 Gun Control. He reported he is working with other local governments and will keep officials informed.

 

Portion of HB 60 follows:

HB 60 is also a comprehensive firearms bill, after amendments made by the House, which has four areas directly related to the operations of a municipality:
1.   The legislation would allow persons with valid firearms licenses to enter government buildings if those structures are not restricted or screened by security.
2.   The preemptions currently in place restricting city ordinances regulating firearms would be extended to preempt city’s from regulating weapons, including knives, bats, nun chucks, throwing stars, stun guns, and tasers.
3.   The power of city governing authorities to regulate the transport, carrying, or possession of firearms by employees of the city in the course of their employment would be limited by providing that the chief of police would have such authority over employees under his or her supervision.
4.   Any “aggrieved” person will be entitled to bring an action against a city if such person feels that the city has regulated firearms or weapons beyond the scope allowed under state law. The person would be entitled to attorneys’ fees and expenses of litigation.

 

HB 60 would also lift the prohibitions on carrying weapons, including firearms, into public housing by permitted individuals and eliminate the prohibition of persons convicted of pointing a firearm at another person from obtaining a weapons carry license. Additionally, the legislation would allow boards of education to authorize school personnel to carry firearms at schools, define the training required, and set rules on how such firearms must be stored while on school grounds.

 

5/05-13-2014

Council member Nugent motioned to adjourn. Council member Lofton seconded. Motion was unanimous.

 

 

Attest: ________________________                                                Date: _______________________
Bettye D. Williams, Mayor

 

Attest: ________________________                                                Date: ________________________

Nell Ford, City Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6/05-13-2014

MAY | AGENDA

Pearson City Council

May 13, 2014 7:30 P.M.

INVOCATION:

Minister Carlie Lastinger

Pledge of Allegiance

Call to Order

Mayor Bettye Drayton-Williams

Approval of Minutes

April 08, 2014 Minutes

Mayor’s Comments

New Business

-Business License & Alcohol Business Applications

For Samson Merger Sub, LLC (Harvey’s Supermarket)

-Appoint Member to the Nashville Housing Authority

Ms. Mary Sizemore was never reappointed in 2012.

Her appointment needs to be retroactive to January 8, 2013.

Her appointment expired January 7, 2013.

-2011 Invoice from Coffee County Sheriff’s Office/Prisoner Housing

-Sent lease/rent for Wiregrass Georgia Technical College, North Peterson Street

Old Business

Civic Center Rates/Non-Profit and Profit

Other Business

Chief’s Report

Senior Citizens Report

Public Comments

Executive Session

(If Necessary)

APRIL | AGENDA

Pearson City Council

Agenda

April 8, 2014    7:30 P.M.

INVOCATION:

Minister Carlie Lastinger

Call to Order

Mayor Bettye Drayton-Williams

 

Approval of Minutes

March 11, 2014 Minutes

 

Mayor’s Comments

A & B Construction/Clean upstairs of old City Hall Building

Update on LMIG Project (5 streets)

Zoning/Rezoning cannot start until Code Enforcement Officer becomes certified

 

New Business

Update on CDBG/Kira Loop Phase II-Genie Lee

DOT-Farmers Market

Library Board Members

Hwy 441 and Railroad Street/According to DOT; Resurface area for safety measures.

Old Business

Proposal from Roosevelt Rowles/Upkeep West Park

Concession Stand-Recreation Dept.

Appoint Member to the Housing Authority of the City of Nashville

Community Center & Civic Center Rates/Non-Profit and Profit

Other Business

Chief’s Report

Senior Citizens Report

Public Comments

Executive Session

(If Necessary)

Adjourn

APRIL | REGULAR MEETING OF MAYOR AND COUNCIL

REGULAR MEETING OF MAYOR AND COUNCIL

April 8, 2014

7:30 P.M.

 

The Mayor and Council of the City of Pearson met in Regular Session on April 8, 2014 at 7:30 p.m. in Council Chambers of City Hall. Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent, Rickey Thomas, Betty Lofton, City Attorney Jerome Adams and City Clerk Nell Ford.           Absent: Council member Bobby J. Guess Jr.

 

Devotional was given by Bro. Carlie Lastinger.

 

Mayor Williams called the meeting to order.

 

Council member Lofton motioned to approve March 11, 2014 regular meeting minutes as written. Council member Thomas seconded. Motion to approve minutes was unanimous.

 

Mayor’s Comments:

After checking upstairs of old City Hall work has not been completed by A & B Construction.

Mayor contacted A & B Construction and was informed they had taken out 3-4 large dumpster loads of trash. She had asked Mayor Pro Tem Williams to check on the building in order to get his opinion.

Mayor Pro Tem reported it is not clean; it looks like a total loss. There is a lot of damage in there. Do not need to put any more money in that building. Think it should be torn down.

 

Mayor- It’s a historic building but how do you preserve it without spending so much money to get it done.

 

2013 LMIG projects have been completed and now working on LMIG list for 2014.

 

Council member Thomas inquired about Speed Bumps on    Edward Circle, Edward Avenue and Sherman Avenue. Are they going to be taken up?

 

Mayor commented that residents need to come to a meeting and let the council know what they want.

1/04-08-2014

Mayor’s Comments Continued:

Zoning/Rezoning cannot start until Code Enforcement Officer becomes certified.

Chief Clayton serves as Code Enforcement Officer and has completed one training course and is ready to take on the blithe areas.

New Business:

-Genie Lee with G. C. Lee LLC presented information on Phase II of Kira Loop.

The application was submitted on April 1, 2014. 144 people

All but 4 were minority with 135 being low to moderate income.

Mayor Pro Tem signed the application and will be signing all documents relating to the Community Development Block Grant (CDBG) for Kira Loop Phase II due to a potential conflict of interest; Mayor Bettye D. Williams son owns property on Kira Loop.

Awarding of grants will be made in September 2014.If awarded project should begin in the Spring of 2015.

 

-Farmers Market-DOT Representatives delivered offer on Farmers Market at $167,000.00. If city wants to keep the office building DOT will deduct $36,000.00 from $167,000.00.

 

Discussion held-If the City keeps the building, city will be responsible for taken the building down and storing it for future use.

 

Conclusion: City accept DOT offer of $167,000.00. City crew will remove tables and any equipment in the building.

 

-Mark Cole Director of Satilla Regional Library with George Murphy and Evon Floyd, Library Board members were present.

 

Mr. Cole read the following report:

Approximately four years ago and in response to the loss of the “Experience Works” program position at the Pearson library, the library board approached the various funding agencies and received funding for a permanent, part-time position to replace the loss of staffing. After six months, a portion of this funding was cancelled and this caused a deficit in the library’s budget.

 

In order to continue providing a minimal level of needed services in Atkinson County, the library board elected to spend its reserves and continue the Pearson library’s hours at 32 per week.

 

Since that time, the Satilla Regional Library has changed from a three-county system to a two county system. Much of the regional budget is from a three-county system to a two-county system. Much of the regional budget is from the contributions of library board budgets. The regional library board has expended its reserves to avoid impacting the funding agencies during the economic downturn we have all experienced. The regional board has recently adjusted the amount of county level contribution to meet its legally required balance budget. This means Coffee County is being assessed a prorated increase of $33,193.11 per year and Atkinson County is assessed $6,379.64.

 

2/04-08-2014

To meet the needs of a minimal Atkinson County Library Board budget and the new regional funding requirements, the library board met in a called meeting on March 11, 2014 and voted unanimously to ask the Atkinson County funding agencies for an increase totaling $14,000.00. The board is requesting the amount be apportioned given the traditional 2-2-1-1 formula between county level and municipal funders. Willacoochee would only be asked to fund a portion of the regional increase as the staffing of the Pearson library will not impact their services. This would lead to the following current to proposed funding.

 

Current                     Proposed

City of Pearson                                               $ 5,600.00                  $ 8,240.00

City of Willacoochee                                      $ 4,320.00                  $ 5,420.00

ATCO Commission                                        $ 8,400.00                  $15,250.00

ATCO Schools                                               $11,840.00                  $15,250.00

$30,160.00                  $44,160.00

Council member Lofton motioned to contribute $8,240.00 to the Satilla Regional Library on an annual basis. Council member Thomas seconded. Motion passed unanimously.

 

Short discussion held on condition of Library building. Termite problem needs to be addressed and minor repairs made. Also Library is not being kept clean. Floors and bathrooms need cleaning.

 

Mayor Williams reported the DOT has informed the City that a problem still exists at SR 441 and Railroad Street that needs to be repaired. Consultant Lace Futch has contacted Burke Paving and East Coast Construction about the area. Burke Paving has estimated $3500.00 to correct problem.

 

Council member Williams reported that the dip at SR 82 and SR 441 needs to be looked at by the DOT (both are state routes) and that area needs repairing.

 

Mayor Williams presented an application from Kacenda Lanier representing the ATCO High School Basketball Booster Club to hold an Easter Parade on April 20, 2014.

 

Council member Williams motioned to adopt a Resolution allowing the ATCO High School Basketball Booster Club to hold an Easter Parade on April 20, 2014 beginning at 4:30 p.m. Council member Thomas seconded. Motion passed unanimously.

 

Old Business:

Proposals for upkeep/maintenance of Shasta McCranie Park formerly West Park were received from Roosevelt Rowles Jr.

Proposal #1    $1500.00 year——$125.00 monthly 10 hours a month @12.50 hour=$125.00

With City mowing right of way                    Park Supervisor—No Charge

Make sure all rules and regulations are being followed and obeyed. Interact with the public, communicate and listen to all concerns and ideas that might make a better and safer park for the community. Interact with the Mayor, councilmen, chief of police or police when rules are not being followed.

3/04-08-2014

Proposal #1 Continued:

Mow and weed eat ditches, fence, shelters surrounding park. Rake; pick up trash, pinecones, leaves, straw and limbs. Spray weed killer around fence and shelters.

Proposal #2   $2,700.00 year—–$225.00 monthly 18 hours a month @12.50 hour=$225.00

Everything the same as proposal #1 (exception city mowing right of way of park).

Maintain entire Park weekly, bi-weekly, monthly or yearly

Mr. Rowles will be using his own equipment and furnish all supplies such as oil, gas, pesticides in order to maintain the park.

 

Council member Williams motioned to accept Proposal #2 of $2,700.00 a year from Roosevelt Rowles for the upkeep and maintenance of Shasta McCranie Park. Council member Thomas seconded. Motion passed unanimously.

 

Concession stand at Recreation Department has been handled.

 

Council member Rickey Thomas motioned to appoint Barbara Frazier Douglas to the Housing Authority of the City of Nashville for a five (5) year term effective April 8, 2014 to represent the City of Pearson. Council member Williams seconded. Motion passed unanimously.

 

Tabled: Rates to be charged for Civic Center for profit events.

 

Other Business: Council members received new name badges.

 

Chief’s Report:

-Federal grant for bullet proof vests is reopened, will be applying for grant.

-344 calls for service

-Presently working on Code Enforcement.

 

Senior Citizens Report:

-Served 264 Meals, an average of 24 per day

-Senior Citizens took trip to Valdosta April 7, 2014

-An Easter party is scheduled for April 15, 2014. Council members are invited to attend.

Also Council members are invited to visit the center at anytime.

 

Public Comments:

George Murphy suggested that the Pledge of Allegiance be done at Council meetings.

 

Council member Nugent motioned to adjourn. Council member Williams seconded. Motion was unanimous.

MARCH | REGULAR MEETING OF MAYOR AND COUNCIL

 

REGULAR MEETING OF MAYOR AND COUNCIL

March 11, 2014

7:30 P.M.

 

The Mayor and Council of the City of Pearson met in Regular Session on March 11, 2014 at 7:30 p.m. in Council Chambers of City Hall.  Present: Mayor Bettye D. Williams, Mayor Pro-Tem Tony Williams, Council Members, Cliff Nugent, Bobby Joe Guess, Jr., Rickey Thomas, City Attorney Jerome Adams and City Clerk Nell Ford.           Absent: Council member Betty Lofton.

 

Don Harper, minister of Simple Church gave an inspiring devotional.

 

Mayor Williams called the meeting to order.

 

Council member Williams motioned to amend the Agenda to add RFP’s for 2013 LMIG projects.  Council member Thomas seconded.  Motioned passed unanimously.

 

Council member Williams motioned to approve the March 11, 2014 Agenda. Council member Williams seconded.  Motion passed unanimously.

 

Council member Thomas motioned to approve February 11, 2014 regular meeting minutes as written. Council member Williams seconded.  Motion to approve minutes was unanimous.

 

Mayor’ Comments:

-Appreciate everyone attending the meeting.

-Proclamation presentation to the City of Pearson as a Purple Heart City.

Photos were taken of presentation by reporter from The Atkinson County Citizen.

-Civic Center and Community Center usage has increased.

Mayor asked council members to be thinking about rates for Non-Profit and For Profit users.

 

Mayor asked City Attorney Jerome Adams to report on zoning information.

A Zoning Ordinance was adopted in 1999 and according to GA Code 36-66-4 anyone wishing to rezone any property must write the city a letter with address of property requesting change.  The city must advertise Notice adhering to regulations of the Ordinance.

 

1/03-11-2014

Request from Bonnie Rowe acting as agent with Durable Power of Attorney for her Mother Mary Lou Hodge, f/k/a Mary Lou Lott to rezone a lot on Main Street South and an additional lot that extends from Main Street South to King Street South  (behind Alma Garcia) that has been zoned commercial be rezoned back to residential.

 

Request for rezoning tabled.

 

Genie Lee with G. C. Lee LLC presented information on Phase II of Kira Loop.

-Trough the process of procurement G.C. Lee firm was hired to provide technical and administrative support for the proposed grant.

 

-Statewide Engineering was chosen as engineers for the project.

Council members were given copies of documents from Statewide for review.

 

Mrs. Lee presented info sent by Stanley Evans PE with Statewide Engineering.

I have increased the amount of 6 inch water main required so that all new water lines could be installed within the right-of-way.  The previous budget included a section of water line along an easement through un-developed areas which goes through a wetland area. By adding an additional 570 feet of water main, we can avoid the easement and install all new mains within the right of way.

The previous budget did not contain items for connecting the existing meters to the new 6 inch water main due to the fact that the houses are already being served with a 2 inch line. It is a possible DCA engineers would question this as it is not customary to have two water lines along the roadway-one for fire protection and a separate for domestic use.  For that reason, I propose to add the line items to connect the existing meters to the new 6 inch main so that the 2 inch line can be abandoned.  This will eliminate having two active water lines parallel to each other.

Also there are four (4) mobile homes located at the end of Beth Lane and Phillip Lane that are shown in the target area.  While we do not plan to pave these streets, I think we should offer some type of improvement to these two streets so that we can count these homes as beneficiaries.  $5000.00 has been added to the budget for the regarding and ditching of each street. Also increased the amount of 18″ side drain pipe for the driveways along the streets.  By doing this, we can greatly improve the drainage characteristics of these two streets and eliminate any questions as to whether the residents benefit or not.  Available funds will not allow for the paving of these streets at this time.

 

Asphalt paving has been planned the entire time. The additions to the water, grading and drainage add $31,531.00 to the total project cost for a new total of $576,661.00.  It is SWE recommendation that the project be constructed using asphalt pavement.  Three (3) options for addressing the additional cost were included.

  1.  City kick in additional money as required.
  2.  City commit to making some improvements with in-kind construction.  The City water department could easily complete items 3040, 3050, 3060 to reduce the CDBG budget by $9150.00.  Also, the City may be able to get the County road department to commit to the re-grading of Beth Lane and Phillip Lane.  Doing so would remove another $10,000.00 from the CDBG budget.

2/03-11-2014

  1. The third option is to use triple surface treatment as the pavement in lieu of asphalt, as shown in the 2nd cost estimate. Doing so would allow the CDBG contractor to complete all work without any in-kind construction from the city or county for a total project cost of $533,693.00.  The total cost is $11,437.00 cheaper than the budget amount that was provided earlier.

 

ASPHALT                  TRIPLE SURFACE

TREATMENT

Drainage Improvements                                  $223,719.00                $223,719.00

Street Improvement                                        $194,295.00                $157,570.00

Water Improvements                                      $  64,860.00                $  74,860.00

Construction Total                                         $492,874.00                $456,149.00

Engineering Total                                            $  59,144,00                $  54,737.00

5% Contingency                                             $  24,643.00                $  22,807.00

Construction & Engineering Total                  $576,661.00                $533,693.00

 

Discussion followed. Mrs. Lee stated it is not unusual for the city to put additional money in a grant. Example: The city put in $60,000.00 in the 2012 CDBG. She continued, the money is not due all at one time, it is due over a period of two years. A lot of this new proposed project would probably start in 2015 so the city would have 2016 and 2017 to budget funds.

 

Council member Williams motioned to approve asphalt to be used on Kira Loop Phase II Community Development Block Grant application. Council member Thomas seconded.  Motion passed unanimously.

 

REQUEST FOR PROPOSALS ON LMIG PROJECTS:

ROAD NAME              BEGINNING                ENDING                      LENGTH

West Bullard               SR 441                        King Street                    184 ft.-L

West McNeal              N. SR 441                   N. King Street             1500 ft.-L

Corbett Street             SR 441                                    King Street                   181 ft.-L

Pittman Street             Roberts Ave.               Vickers Street                595 ft.-L

Collins Street              E. Austin Ave.                        E. Railroad Ave.            647 ft.-L

 

CONTRACTOR                       BID____

Burke Paving                           $84,607.00

East Coast Asphalt LLC        $58,113.21

Scruggs Company                   $59,318.74

Wooten Contracting                $47,500.00

 

Council member Williams motioned to award bid to East Coast Construction LLC at $58,113.21 due to low bidder Wooten Construction not being DOT certified. Council member Guess seconded.  Motion passed unanimously.

 

 

3/03-11-2014

 

New Business:

Concession Stand operation at Recreation Department was advertised two weeks in The Atkinson County Citizen.  No formal proposals were received.

 

Coolie’s BBQ is interested in operating the concession stand.

 

Council member Williams motioned that Coolie’s BBQ be allowed to operate the concession stand at the Recreation Department on a bi-weekly trial basis once ball season starts and details from Coolie’s regarding operations and revenues. Council member Thomas seconded.  Motioned passed unanimously.

 

Appoint member to Housing Authority:

Current members are Betty Sumner, Cynthia Lewis, Andrea Lott and Mary Sizemore. All current members have agreed to stay on the Housing Authority.

Member Laverne Giddens is deceased; an appointment needs to be made to replace Mrs. Giddens on the Housing Authority.

 

Mayor Williams asked council members to be considering someone for the appointment to be made at the next meeting.

 

Relocation Permit Fees:

A lengthy discussion was held

Missed revenues, dilapidated mobile homes coming into the city.  The need for a Code Enforcement Officer.

Chief John Clayton had expressed interest to mayor in becoming the Code Enforcement Officer and has been signed up to attend required training.

 

Council member Guess motioned to set Mobile Home relocation fee at $75.00.  Council member Williams seconded.  Motion passed unanimously.

 

Quotes on Computers:

Eric Lopez, IP technician presented information to replace lightening damage computers and outdated computers.

-OptiPlex 7010 Mini Tower to accommodate seven desktop computers.                 $11,373.53

Clerk’ Office-Water/Sewer Department-Accounts Payable/Payroll-

Police Department-Municipal Court-Senior Center-Backup

-Server with components/ PowerEdge T420                                                              $  9,470.42

7 years support from Dell; Lifetime warranty on memory; 5 years on hard drive

Hard drive-WD Se Datacenter Capacity HDD

-LenovoEMC px6-300d Network Storage 6 Bay-3 years support                            $  2,293.87

$23,137.82

 

Council member motioned to purchase new computers with components at a cost of $23,137.82. Council member Thomas seconded.  Motion passed unanimously.

4/03-11-2014

 

 

Old Business:

Mayor Williams discussed A & B Construction cleaning upstairs of Old City Hall. Work appears to be incomplete.

 

Council agreed for Mayor to check into the previous agreement with A & B Construction to clean upstairs of old City Hall.

 

Roosevelt Rowles appeared to discuss upkeep of West Park. Mr. Rowles receives    $750.00 annually for maintaining West Park.  Mr. Rowles commented he felt the job required more money.

 

Council instructed Mr. Rowles to present a proposal regarding request for increase in pay.

 

Other Business:

Chief’s Report from 02-01-2014 thru 03-10-2014:

-Responded to 334 calls for service.

-Equipment installed in new truck.

-Would like to explore options/cost analysis of keeping K-9 dog. Sheriff David Moore has indicated that former Officer Troupe has no desire to work with the dog.

-Working with Four C’s on moving dog kennel and K-9 dog from the Troupe home to the Waste Water Treatment Plant facility until a decision is made.

-Federal grant for bullet proof vests should reopen in July-August.

Chief recommended holding off on ordering bullet proof vest approximately 5 months then apply for the grant. Cost of vests approximately $4,000.00 without grant funds vs Cost to City with grant funds approximately $2,000.00.

Chief Clayton will be attending Code Enforcement Training March 17-20, 2014.

 

Senior Citizens report was given by Mayor Williams:

-Served 306 Meals, an average of 24 per day

-Programs presented by representative from Georgia Skin Cancer and by Donna Seltzer, Head Nurse from Atkinson County Health Department.

 

Council member Thomas motioned to close for Executive Session to discuss Personnel.  Council member Williams seconded.  Motion passed unanimously to close for Executive Session.

 

Council member Jody Guess, Jr. excused himself from the meeting.

 

Council member Thomas motioned to come out of Executive Session and return to regular business session.  Council member Williams seconded.  Motion passed unanimously.

 

No action taken in Executive Session.

 

 

5/03-11-2014

Council member Nugent motioned to reduce Fire Chief monthly salary from $1200.00 monthly

to $300.00 monthly. Council member Thomas seconded. Motion passed unanimously.

 

Council member Williams motioned to adjourn.  Council member Thomas seconded.  Motion was unanimous.

MARCH | AGENDA

Pearson City Council

Agenda

March 11, 2014    7:30 P.M.   

INVOCATION:

Minister Carlie Lastinger

Call to Order

Mayor Bettye Drayton-Williams

Approval of Minutes

February 11, 2014 Minutes

Mayor’s Comments

Presentation of Proclamation-Military Order of the Purple Heart

Civic Center and Community Center Usage

Request from Bonnie Rowe on Rezoning

New Business

Request for Proposal Concessions-Recreation Dept.

Request for Proposal-LMIG

Appoint Member/s to the Housing Authority of the City of Nashville

Relocation Permit fees

Quotes on Computers

Old Business

A & B Construction/Clean upstairs of old City Hall Building

Roosevelt Rowles/Upkeep West Park, $750.00

Other Business

Chief’s Report

Senior Citizens Report

Public Comments

Executive Session

Personnel

Adjourn

FEBRUARY | AGENDA

Pearson City Council

Agenda

February 11, 2014    7:30 P.M.

Call to Order

Mayor Bettye Drayton-Williams

Approval of Minutes

January 21, 2014 Minutes

February 3, 2014 Budget Workshop Minutes

Mayor’s Comments

Recommendation for Recreation

Maintenance Personnel

New Business

Code Enforcement Officer

Travel Expenses

Request from County/City pay ½ Cost of Tire Disposal

Picked up on Allen Avenue and McCranie Street

Military Order of the Purple Heart Chapter 1000

Old Business

Appoint two Members to the Industrial Authority

Proposal from Tindall Enterprises, Inc, for removal of sludge at Waste Water Treatment Plant

Set Rental Fees for City owned Facilities

Council Members to serve over Departments

Other Business

Chief’s Report

Senior Citizens Report

Public Comments

 Executive Session

Personnel

Adjourn

Stay a minute or a lifetime.